This page contains a list of the most common admin responsibilities for Classlist Administrators.
Approving parents who request to join the site
This is by far the most common task, and the most fun one! If you don't know the person by name you will need to verify that they are a parent at the school. Thanks to new data protection regulations (GDPR, effective from May 2018), it will be lawful for the school, as another data controller, to assist the PTA in verifying details of new applicants against a master list. In addition at the end of each term or year, or when any relevant change occurs, the school can lawfully assist the PTA with lists of new classes and pupils in each class to ensure the Classlist database is accurate.
Any personal data sent from the school to the PTA must be transmitted using a secure, encrypted form of communication.
When someone leaves the school
If a child is leaving but not the parent (i.e. they have other children still at the school), you can delete them using the trash can icon which appears next to their name on their parent's profile. The parent profile can be accessed either from the School Structure page or from All parents: just click on the parent or the child name to bring it up.
If a whole family is leaving you can delete the child or children and 'deactivate' the parent on their profile. Admin users cannot delete a parent account. Parents can delete their own accounts, but not after you have deactivated them, so it's best to ask members who are leaving to delete themselves first!
Adding new year groups and classes later
You can add extra year groups and classes at any time on the School Structure page.
Handing over Ambassador role to someone else.
You may need to hand over the Ambassador role to someone else. This can be done in one of two ways. You can appoint someone as Ambassador by finding them on 'All Parents' page: click on their name and click on the 'Change Admin Status' link.
You can also assign an admin role directly from the 'School and admin profile' page. Simply click the pink + button to add a new administrator of a specific type.
Monitoring content - how to delete inappropriate posts
You can monitor activity in your groups by visiting the 'Monitor Community' page. You can delete a post or comment from Classlist here. The deleted content will remain visible to admin users but will be removed from the parent feed.
When parents register, they may not know which class their child will be in, or the class may not be listed. They will be put into a group called 'unassigned' on the school structure. You can move them out of them to the right place by selecting and dragging the pupil.
If a parent joins and has a child in another class that isn’t using Classlist yet, they may choose ‘I can’t find my class’ in the list of classes. You will therefore see that there are parents in other classes who are interested in using Classlist. Please add their class and contact them to tell them.
Deactivating a parent
Deactivating someone prevents them from logging on and using the site, without deleting their details. This is designed to be used if, for example, you need to caution a parent for inappropriate behaviour.
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