Classlist makes organising your event and collecting payment much easier!
- Purchasers can pay by credit card or PayPal
- Payment can be collected to a PayPal account of the Event Organiser's choice.
- Individuals can organise events and collect the money themselves direct to their own PayPal account.
- This is useful for Class Admins organising contributions for teachers' gifts, or for PTA team nights out out which need pre-payment!
- Event organisers can export the information collected to a spreadsheet (export csv file)
How to set up a paid or ticketed event:
NB: Community Events created on the admin side of Classlist are emailed to the non-members you have invited to Classlist as well as to all members.
To set up a paid or free ticketed event, start to set up your event as normal by choosing Events on the menu, and fill out the Event fields as normal. Simply click the Add Ticket button if you want your event to have tickets (free or paid).
If you add an RSVP date parents will not be able to buy any more tickets after that date.
The dialogue box for tickets allows you to add several different types of ticket, eg adult and child with different prices. Simply click the pink plus button to add more ticket types. You can select the currency and set the price per ticket, as well as enter the total number of each ticket type you have available to sell. To remove a ticket type, click the minus button. Think carefully when you set your ticket numbers and prices so that you get it right before sending out invitations: it's much harder to keep track of attendees if you change ticket numbers after some people have already bought tickets!
If your event is free but you know there will be a limit on numbers, just select 'Free' from the drop down list instead of 'Paid'.
If you want to 'close' payments early and stop anyone else buying tickets urgently, you can go into the event page and edit the number of tickets available so that it matches the number of tickets already sold. The system will not allow more tickets to be sold once the maximum number has been reached.
Underneath the ticket fields you will see the PayPal details section if you are collecting payment for tickets. Add the email address for your PayPal account here.
- Remember to set up a PayPal account with that email before you start selling tickets, and make sure you get the address correct, or you might find it difficult to get the money from PayPal (but see this page for what to do if this happens).
- Please use a PayPal account that is £ sterling if your ticket prices are in sterling, or there will be a delay in PayPal processing your payments!
PayPal unfortunately deduct a transaction fee per person of 3.4% + 20p (this is not a Classlist fee!). Include that when calculating your ticket price, so that you end up with the right amount of money. if your PTA has a registered charity account with PayPal rate is 1.4% + 20p.
When someone buys a ticket the funds are transferred from the purchaser to the Event Owner directly via PayPal. The event owner receives a statement from PayPal to show who has paid.
- NB if purchasers already have a PayPal account then PayPal won't always show them the 'pay by credit card' option (eg if PayPal recognises their email). They may be offered 'Pay by PayPal' only. This confuses a few purchasers if they don't read the info carefully!
- Also, if someone uses a credit card to pay for things using PayPal several times across different websites in a short space of time, Paypal may try to force them to open a PayPal account by stopping showing 'pay by credit card' as an option. We have no control over this unfortunately!
- If the Get Ticket option is not showing on your Event page, check how many tickets have been purchased: you may have reached the limit of the number available.
- Remember that the number of people paying for tickets may be quite different from the number of tickets sold, since people can buy several tickets at a time.
- If you need to keep track of who is coming by name, rather than simply how many tickets sold (eg in a family with 4 children a parent may only buy 2 tickets to the disco - as the organiser you may want to know which children), it is best to use a sign up sheet in Google docs or similar which you can then cross-reference to the tickets purchased. Here is a link to Google with advice on using shareable links. You can add the link to Google docs in the description field in your event's page. Classlist is working hard to introduce a way of identifying who the ticket belongs to at the point of purchase - watch this space!
HAVE FUN AT YOUR EVENT!