Classlist makes organising your event and collecting payment much easier!
- Purchasers can pay by credit card or Paypal
- Payment can be collected to a Paypal account of the Event Organiser's choice.
- Individuals can organise events and collect the money themselves direct to their own Paypal account.
- This is useful for Class Reps organising meals out which need pre-payment! It is also fantastic for bigger PTA events.
- Event organisers can export the information collected to a spreadsheet (export csv file)
How to set up a paid or ticketed event:
NB Events created on the admin side of Classlist are emailed to non-members you have invited to Classlist as well as to all members.
To set up a paid or ticketed event, start to set up your event as normal by choosing Events on the menu, and fill out the Event fields as normal.
In the Description add a deadline when you want to close payments. On that day you can edit the event to stop anyone else paying.
Next when creating your event you will be offered 'This is Paid or ticketed event?'.
Paypal email - Add the email address for your Paypal account if you are collecting money.
- Do remember to set up a Paypal account with that email before you start selling tickets, or Paypal will wait to process the payments until you do! However, if you do set up the event before joining, Paypal will simply hold the funds for you until you join.
- Please use a Paypal account that is £ sterling, or there will be a delay in Paypal processing your payments! We've seen it all!
Price - A few pointers when planning what to charge:
- Paypal unfortunately deduct a transaction fee per person of 3.4% + 20p (this is not a Classlist fee!). Include that when calculating your price, so that you end up with the right amount of money. if your PTA is a registered charity the Paypal rate is 1.4% + 20p.
Restaurant price tips:
- Add a tip to your total price if you're going to a restaurant, so you don't have to collect money for a tip on the day.
- Remember to include drinks when calculating the tip!
- Also consider whether or not to include drinks in the price. Again, it is easier on the day if you already included drinks in the price, to avoid having to split a drinks bill on the day. On the other hand, people who aren't drinking don't want to overpay!!
- Even with food an average of 2 glasses of wine is often plenty when you allow for non-drinkers and drivers etc.
- If you don't want to include drinks, you could ask the restaurant to write down the name every time someone orders drinks, and to make people pay for their own drinks before they leave. (NB no-one remembers all the drinks they had - if no-one keeps a list of who ordered what there is a risk that people won't pay for all their own drinks).
- It will spoil the event for you if you have to spend the whole evening negotiating who had which drinks - leave that to the restaurant.
- If people are ordering bottles of wine make sure it is agreed in advance who is paying, or if the cost is being split, amongst whom.
- Make an announcement at the start that people must settle their own drinks bill with the restaurant and that drinks aren't being split, if they aren't.
Maximum number - Set a maximum number of 'tickets'. If there are unlimited spaces, put a high number here.
When you want to 'close' payments and stop anyone else paying you can edit the maximum number to the number of tickets already sold.
Create Event - When you have added all the questions for your Event click 'create event'.
Then check your event page to see if the map is correct, date and ticket details are correct.
Edit event details - you can edit your event details later - This will trigger an email to participants saying about the change.
Invite people - to trigger an email to your event, you can now 'add recipients' to invite them.
Exporting a spreadsheet - You can export a csv list of all attendee info eg to give the restaurant.
Please look your Paypal account has the correct funds before the event.
RSVP Reminders - you can send a reminder to people who haven't responded
The funds are transferred from the purchaser to the Event Owner directly via Paypal. Your Paypal statement will show who has paid.
- NB if purchasers already have a Paypal account then Paypal won't always show them the 'pay by credit card' option (eg if Paypal recognises their email). They may be offered 'Pay by Paypal' only. This confuses a few purchasers if they don't read the info carefully!
- Also, if someone uses credit card to pay by Paypal several times across different websites in a short space of time, Paypal may also try to force them to have a Paypal account and stop showing 'pay by credit card' as an option. We have no control over Paypal unfortunately!
- If the Ticket options aren't showing on your Event page - check did you put a Maximum number of tickets. You may have reached the limit.
HAVE FUN AT YOUR EVENT!