Admin users can use Classlist's paid event feature to collect money for community events; just click the 'Add Ticket' button when you create the event. You can add free tickets if you just need to limit numbers to an event, or use a PayPal account to enable parent members to buy tickets online, directly from your Classlist site. You can have more than one kind of ticket, at different prices (eg adult tickets and child tickets). See here for more ticketing guidance.
Event organisers can keep track of their attendees, who has bought tickets and how many tickets have been purchased altogether via the 'Manage' button on the event editing page.
Classlist does not charge any fees, but PayPal does charge small commission and transaction fees. To reduce the fees we recommend your Parents' or Friends' Association sets up a charity account with PayPal. To confirm registered charity status you will need proof of identity for the account holder and documents for the charity eg. from Companies House or the Charity Commission.
Here is a link for advice on this from PayPal https://www.paypal.com/uk/charities/
Important: When you calculate your ticket price please calculate and incorporate the Paypal fee, so that the amount you receive via Paypal after commission is the amount you expect!
Using the correct PayPal email address
You must use a valid PayPal email address or you may have difficulty retrieving the payments from PayPal (much like if you gave the wrong bank account number to someone and they transferred money to it!).
NB: PayPal will accept payments from buyers even if there is no actual PayPal account associated with the email address given by the event organiser.
When parents buy tickets to an event without a PayPal account, PayPal sends a message to the organiser's email address to say 'you have money waiting'. If the email is a valid address which the organiser can access, the organiser can use that email to set up a Paypal account (or associate that email with an existing Paypal account) and claim the money afterwards.
If there is a typo in the event organiser's email so that it isn't a valid email address, you can't set up a PayPal account with that email, and Paypal won't give the money to you. This is for anti-fraud reasons, as you aren't the owner of the email entered. If the money can't be claimed by the event organiser, PayPal will return it to the ticket purchaser/s (the purchaser can contact PayPal asking for a refund, but even if they don't the payment will be refunded automatically after one month). Classlist will notify event owners by email if the Paypal account entered by the organiser is not valid, but we can't tell until after payments have started.
Please note that, in this situation, Classlist will have already issued tickets to the purchaser, because the purchaser has paid. PayPal's system automatically sends a confirmation to our system straight away when the ticket money is paid.
If you have used an incorrect email account and can't retrieve the payments from PayPal, you will need to explain to the people who have paid for tickets that they will be getting an automatic refund from PayPal. You can ask them to pay you again in cash, rather than on the events page online, so that the number of tickets issued remains the same on the event.