Running a raffle using Classlist

Create a cashless and paper-free raffle to raise money for your school, PTA or other charity. You can coincide your raffle with your Christmas fair event using Classlist, or just run a standalone charitable fundraising raffle.

The best part is it’s all automated, so there’s no more books of tickets or hard work! Plus, you’re already connected to your parents via Classlist so you can promote your raffle easily.

There are screenshots at the bottom of this article showing an example raffle.

How it works

Give the raffle a title, choose a time and date for the automated draw, set the ticket price, ticket bundle options and add at least one prize. Start selling tickets to parents in no time.  Parents or local businesses are often happy to donate prizes. 

You can have as many prizes you like - add a photo of each
There is one winner per prize (if you have 3 of the same prizes, list them separately)
Parents will be invited automatically to take part in your raffle, just like with an event on Classlist
Parents answer a question during the purchase
Parents buy tickets quickly through their Classlist account
It’s mobile-friendly so your parents can buy tickets easily
Ticket sales close 15 minutes before the draw.
Automatic reminders are sent to your Classlist members who have not yet purchased tickets 24 hours, and 1 hour 15 minutes before the draw.
You can download a list of entries and ticket numbers any time after you have published your raffle and started selling tickets.

We have a guest checkout option coming for Summer Raffles so that you can share your raffle with your wider community!

Until then, only members of Classlist can buy tickets. If members want to buy for additional relatives and neighbours they can take cash from them like with a paper ticket raffle, buy tickets on Classlist on their behalf and make a note of the ticket numbers. No fighting over who is the winner within your family and friends!

 The draw

The draw is randomised and fully automated. The list of winners will appear on the admin Raffle page shortly after the draw takes place, and you can also download it.

All participants will be informed of the result of their entries by email 15 minutes after the draw.

You can also download a list of winners.

This allows you time to announce the winners if you would like to do so at a live event, such as a Christmas Fair or ball.

You can make a big fuss if you have an event, and have the prizes on the stage, announce the winners, and call everyone up on stage to handover the prizes. It will be much quicker than normal, as you will have the list of winners from Classlist. And we all know that raffles can go on a bit....

Share photos and prize winners on Classlist by using an announcement.

If you are aren't having a live draw parents can pick up the prizes from the school. You could suggest prizes are picked up from school at a set time or date.

Regulations

It is your PTA or school, and not Classlist, which is operating the raffle.

We cannot provide you with legal guidance on running raffles. Classlist serves an international community. We are not enabling raffles for schools in Singapore due to local laws.

It is up to you to decide what local regulations you follow.

In Great Britain you may decide to use the Classlist raffle as a 'small society lottery'. Eg you can register your small society lottery with your local council by completing an application form and paying a registration fee. Details and links to local councils are here. The registration fees are £40 with a renewal fee of £20 after the first year.

In small society lotteries the total value of tickets to be put on sale per single lottery must be £20,000 or less and the aggregate value of tickets to be put on sale for all lotteries in a calendar year must not exceed £250,000. No single prize may be worth more than £25,000.

Ticket pricing

Set the ticket price and three ticket bundle options to suit your fundraising goals and to allow for different budgets. The minimum ticket price is £1, however, you can set it higher (eg £2 or £5) to suit your parents and prizes.

Choose 3 ticket option bundles (e.g. 5 for £5, 10 for £10, 20 for £20), consider the size of the gap between each price point to avoid parents having to make multiple purchases.

Tip: We don't recommend that you sell low price individual tickets because of the charges, but instead make the minimum bundle option at least £5.

If you are setting your cheapest ticket bundle at 1 for £1, please consider the 20p/transaction Stripe fee when setting the ticket quantity for the lowest bundle option. As 20p is 20% of £1 but only 4% of £5 we suggest the lowest bundle option is at least £5 (eg 5 tickets for £1 each).

Note: Classlist Raffles require you to connect to Stripe to collect payments. Stripe is simple to set up in about 10 minutes.

Parents can only pay by debit card, not credit card, for raffle tickets, due to regulations about online payments.

Fees

Classlist's Raffle service charge is 7.5%. This helps us bring you more time-saving community engagement tools using software.

Please note that our fee is cheaper than most comparable providers of online raffles, which generally charge at least 10%.

Why do we need to charge a fee? We need to charge a fee for this feature because software is expensive to develop and maintain. No ads are being shown on the raffle page.

Remember you won’t have other costs associated with raffles, such as buying raffle tickets!

You also don't have to spend time managing ticket sales or cash or run the draw itself - it is all automated. It's hassle-free and we like that! You'll be saving yourself a huge amount of time. We believe Classlist raffles will make it easier for you to raise more money for your PTA and school or local charity.

Stripe payment processing fees will apply. These are 1.2% plus 20p per transaction for charities in the UK.

Please see Stripe's website for fees in other countries.

Use of Stripe for raffles

Whilst gambling is not permitted via Stripe, Classlist has secured agreement from Stripe that Classlist users can use Stripe to collect money in connection with genuine charitable fund-raising and good cause raffles.

You need to be a charity or raising money wholly for a charitable purpose, and what you are raffling off must not be in restricted categories.

(These include adult content, drugs, counterfeit goods and categories which are unlikely to ever appear in a school fundraiser!!).

You may choose to contact Stripe to confirm they have verified your charitable status and that your raffle prizes are not in their restricted categories.  Contact Stripe: support@stripe.com

Getting ready to launch

If you are getting ready to launch your raffle you can prepare the things you will need.

Reach out to local businesses and parents for prizes.
Remember you can also buy prizes, if you think this will help you sell more tickets. This can be a good way of having an attractive first prize
You can have as many prizes as you like!
The main description for the raffle is 245 characters.
The description for each prize is 150 characters.
You can upload a landscape image of each prize. The image displayed will be cropped to a square image so please bear that in mind when selecting your image.
You can also upload a main image for your Raffle, which will appear on the event list and at the top of your raffle page
Check your Stripe account is activated and verified.

You may need to refresh the app or your web pages for Raffles to show on the menu. We suggest you swipe the app up and away to re-load it. On a computer either refresh the browser or open a new tab and raffles should appear.

You can contact us by raising a help ticket via the top right of this page if you need help.

Advertising your raffle

In advance of your raffle going live we suggest that you let people know with a 'coming soon' announcement - especially if you haven't run an online raffle before.

When the raffle goes live an email will be sent to parents with a link to book. Automatic reminders are also sent to your Classlist members who have not yet purchased tickets 24 hours, and 1 hour 15 minutes before the draw.

In addition to this you can promote your raffle in the same way you would normally promote an event, with additional posts, announcements, prize pictures, posters, etc.

Making changes after your raffle is live

Adding Extra Prizes - This can be done via the edit menu in the same way as when the raffle was first set up.

Changing the bundle sizes - You can change the quantity of tickets in the bundle after the raffle has gone live and people buying after that will see the new quantity. The downloads of transactions and ticket sales will reflect the changes while retaining the previous purchases but you won't be able to add up the total sold from the dashboard screen (just from the download). You may want to do this if you realise you have set the bundle price too low and parents are making repeat purchases (incurring high charges) or to even out the gap between bundles and include a more popular price point.

Changing the ticket price - this is not recommended after a sale has been made as the download reports will not reflect the different prices properly.

Selling tickets in person

If parents or friends of your school can not buy tickets online, then a member can take their money and buy tickets on their behalf. Keep note of which ticket number relates to which person.

If you wish to sell tickets in cash at an event, have a PTA member logged into Classlist. The purchaser can give cash and a ticket can be bought on their behalf, but this does require someone to use a debit card to make the purchase.

Alternatively it would be better to ask the purchaser to buy a ticket themselves via the guest checkout [coming soon].

Step by step guide - Raffle creator

You need to have an Ambassador or Staff Admin account on Classlist to create a raffle. Your raffle must be for genuine charitable fundraising or good purposes.

Currently, when you create a raffle, other admin users can't access the dashboard of your raffle.