Making changes to the school structure: Adding and removing classes - year/class structure ↔ year groups only

This article covers

• How to make the change from a year & class structure to a year only structure by removing classes
• How to change from a year only structure to a year and class structure by adding classes. 

Take a look at our article on understanding the school structure to find out why you might want to do this.

NB: It is not possible to add children directly to a year that contains classes. Year groups can contain children or classes but not both. Classes need to be empty before they can be deleted.

Steps to change from years and classes to year groups only

Creating a new year group

This can be done at the annual move up time in the school structure on the admin side and will stop parents seeing any previous conversations linked to the old year group.

• Create a new year group named differently from any others you have, we recommend using the school year in the name eg Year 1 2025/26
• Move the children into the year - this can be done in bulk.
• Delete the old (now empty) classes and year groups.

Removing classes from an existing year group

This can be done at any time throughout the school year, parents will continue to see the conversations in their year group (class conversations will be deleted along with the class). This is not recommended at move up time.

• In the school structure on the admin side check the unassigned category is empty or set up another temporary year group to use.
• Click on the year name that you want to remove classes from
• 'Select all' above the pupil column.

• Use the dropdown selector to move all pupils in the year to the 'Unassigned' category (or the temporary year group you created)

• Go to the (now empty) class, you will see the pupil number after the name has changed to 0.  Click the edit pencil icon and delete the class from the year group. If this won't delete check that deactivated parents no longer have children associated with the class.

• Now reverse the process to move children back in to the year group
• Go to Unassigned (or the temp group you created) and 'Select All' pupils again.
• Move the pupils back, directly into the year group that their class was in before.

Steps to change from year groups only to years with classes.

• As above, move the children out of their year group temporarily (eg to unassigned)
• Then add a class to the year group

• Then move the children into their new class
• You can select multiple children at the same time to do this.