School Structure for year groups with no classes

There are a few of reasons why some schools may want to set up the school structure without using classes. Each school is different and sometimes similar schools may choose to set up their structure differently. Here are some examples of when a school may prefer to connect the parents with just their year group rather than adding classes.

• Schools that only have one class per year group.
• Secondary schools with small tutor groups where pupils are in different sets for different lessons.
• Schools who shuffle pupils between classes regularly and where the PTA rather than the school does the move up.

This structure can be set up from the start, or during the move up, classes can be removed to leave just year groups. 

Setting up a year group structure (with no classes)

• When creating the school structure, add year groups and put the children straight into the year group, ignore the class column.

NB: if you later want to add classes, you will need to move children out of the year group temporarily (eg to unassigned) before you will be able to add a class. It is not possible to have both children and a class directly within a year group. Children must be in classes if classes are used.

Moving pupils from a year and class structure to a year-only structure

The process to change from a year and class structure to a year group only structure is detailed here:

• Rename your top year group eg 'Leavers 2024'
• Rename your other year groups with next year's name, starting at the top of the school.  Eg Year 5 23-24 becomes Year 6 24-25.

Next you will delete your classes, to do this pupils need to be moved out of the classes so they are empty.

• Check the unassigned category is empty (or set up another temporary year group to use).
• Click on a year name.
• 'Select all' above the pupil column.
• Use the dropdown selector to move all pupils in the year to 'Unassigned' (or the temp group you created)
• Select the (now empty) class, click the edit pencil and delete the class from the year group.
• Now  go back to Unassigned (or the temp group) and 'Select All' pupils.
• Move the pupils back, directly into the year group eg Year 6 24-25 in this example.