Preparing spreadsheets or Word documents is a significant hassle for the class rep. It takes ages for everybody to sign up, and once they do, details change and need to be corrected. Parents then have to find the right spreadsheet somewhere in their inbox.
More importantly, sending sensitive information as an email attachment is far from secure. Many email systems are relatively open to attack, particularly when transmitting unencrypted files. Once the email and attachment arrives on another parent's device, it is also far from secure. There is no way of knowing whether the attachment - containing your family's private details - has been distributed further; whether the device is protected and who can access it.
Your information stays on somebody else's device for months or years, with no requirement for the device owner to report any security breach and no way of retrieving or closing down access to your information should this occur.
Spreadsheets can easily be printed out and carried around (and possibly left lying around) – with your private details on it.
With Classlist, parents enter their own data through a fully-managed secure platform, using up-to-date industry security protocols. You can choose what information to share, who to share it with and change it whenever you want. On top of this, our site operators have the ability to control access, manage users, and detect attacks, offering far greater security for the whole school community. If any parent is found not respecting another's privacy they will be removed from the site.
Classlist is a UK PTA approved supplier and is data protection registered.