So you've been assigned as Class Admin (or Class Rep), now what?!
Class Admin accounts on Classlist have access to the Admin area of Classlist, which displays with a green header. As an Admin user you may get notifications of tasks needing your attention, such as approving parents who apply to register to your class, or you might want to set up a Community Event for your Class.
Skip to advice on being a Class Admin for more than one class.
One of the most important things a Class Rep can do is invite new parents to join Classlist from the Admin side. This means the invitation can be tracked, and the invitee will be added to a contact list and treated by the system as a formally 'Invited Parent' until he/she then registers to join. Invited parents receive Announcements and Community Event invitations which means they do not get left out of top level communications. Users on standard parent accounts can invite other parents via the Parent side but these invitees will not be recorded and treated by the system in the same way as Invited Parents.
Parents are invited using email from the Admin portal, so it is best to collect email addresses from your class beforehand if you can; other Classlist users have found a number of effective methods to collect these, which can be found here.
Once you have collected the email addresses, with permission from these parents to invite them to Classlist, you can enter the addresses in bulk on the Add & Invite page, simply select your class from the drop down list, enter your list of email addresses separated by a comma or a space, and click the send button. You can also enter a personal message to accompany the invitations if you wish.
As a Class Admin you will often need to communicate with other Classlist users, one great way to do this is through posts on the Parent Board. Posts can be sent to the Year group, the Class or a Parent Group and will appear on the Parent Board of members who belong to the group. This is ideal for conversing with parents in your class about a range of topics, from discussing end of year collections for the teacher to inquiring about that week's homework. If you are Class Admin for a group you do not have a child in, see below.
Announcements are sent from the Admin portal of Classlist; Class Admins can send them to any Year, Class or group. A copy of the Announcement is emailed to all recipients (unless the user has unsubscribed). You can attach a document to an Announcement, including flyers, a meeting agenda or even homework that children may have missed.
Announcements will also be sent to Non-Members; this is a great way to stay in contact with more parents and in this regard, Classlist works like an incredibly versatile mailing list.
Another duty of a Class Admin is approving parents in your class who have requested to join your school's Classlist. This procedure has been added in the interest of security, allowing you to vet each parent as legitimate before they can access your site. The process of approving parents is simple, you just need to click the 'Approve' button once you have confirmed their identity.
Class Admins can also create Community Events which can be sent out to the whole school or individual groups, years or classes. These Community Events will also be sent to Invited Parents who have not yet joined Classlist.
Community events will show in the events list to all members invited, even if they join Classlist after the event is created.
Managing Parents and Administrators
As a Class Admin, you can also see a list of other parents and Administrators who have joined Classlist.
Being a Class Admin for more than one class
It can be very handy to have the same person as Class Admin covering for several classes. This is especially the case at big secondary schools where there may be fewer parents who are actively engaged with school life, so you may only have one volunteer per year group who is willing to act as Class Admin.
A parent can be a Class Admin for several classes, even if they do not have a child in these classes. If a Class Admin doesn't have a child in the class she/he will only be able to send Announcements to that class (rather than posting on the class feed). However, a Class Admin can post to a whole year group (including all the classes within it) if he/she has a child in one of the classes in that year group.
If you are a multi-class Class Admin who wants to post to all your classes individually, but you only have a child in one of your classes, you can do this by creating an extra 'child' eg named 'class admin kid', for each class where you do not have a real child. You will then be treated by the Classlist system as a member of the class group.