All admin members including Class Reps have access to a separate Admin area, which displays with a green header. Your extra admin permissions only come into effect on the green Admin side.
When you are in the blue parent area, your account will have the same permissions as any other parent.
You can switch between your admin area and your parent area at any time by tapping on the blue/green 'switch' button. The switch button is located at the top left for mobile.
Sections in this article
The green admin side
Use the green admin side to write or create any content connected with your class rep or admin role.
- invite a class, year or group to a community event
- send an announcement to a class, year or group
- approve parents joining your class.
The blue parent side
Use the blue parent side to do something that any parent member would do
- send a private message
- respond to a post
- list an item for sale on the Marketplace
- set up a private event like a birthday party
- buy event or raffle tickets
Announcements
Class Reps can send an Announcement to any combination of Years, Classes or parent interest groups (or the whole school if this has been enabled by an ambassador or staff admin plus). The Announcement is displayed in the Announcement tab as well as in the relevant group.
A notification of the Announcement is sent via the app (it's also emailed after an hour if it hasn't been seen already - subject to email settings).
You can attach documents to an Announcement, including flyers, a meeting agenda or even homework that children may have missed.
You can schedule announcements to be sent at a later time.
Announcements will also be sent to the invited parents list if they were invited to the class/year that the announcement is sent to.
You can still post to your class or year from the blue parent side, the same as any other parent member without admin rights, and this won't get sent to any invited parents who have not yet joined.
Community Events
Class Reps can also create Community Events which can be sent out to the whole school or individual groups, years or classes. These Community Events will also be sent to Invited Parents who have not yet joined Classlist.
Community events will show in the events list to all members invited, even if they join Classlist after the event is created.
Community Events have additional features compared to private events and should always be used if you are creating an event for a class, year or group. For instance, if someone joins the group or class after you created the event they will still be sent the invitation if you used Community Events.
You can also collect detailed numbers for events via free tickets (such as how many family members are coming to a class barbecue), collect money and sell tickets, and get parents signed up to help via the built in Sign Up lists.
Inviting Parents
There are lots of ways to invite parents to Classlist.
Class reps at integrated schools can skip this section as invites will be via the school database.
For non-integrated schools, one of the differences with an admin account such as Class Rep is that, if you invite someone by email who does not join immediately, they are added to the list of 'invited parents' for your community.
This means you can reach all parents via Classlist announcements as soon as you send your invitations.
Parents invited by a class rep will also be pre-approved if they join the same class.
The invite parents page in the Admin area, showing two invited parents who have not yet registered to join. Class reps can only see details of parents they have invited themselves.
Approving parents
Another duty that some schools like Class Reps to do is approving parents in your class who have requested to join your school's Classlist (not applicable at integrated schools and for schools that prefer that school office staff handle this). This procedure has been added in the interest of security, allowing you to vet each parent as legitimate before they can access your site. The process of approving parents is simple, you just need to click the 'Approve' button once you have confirmed their identity. NB Parents that an admin invited by email are pre-approved and so don't need approval.
Some schools prefer to only have staff admins approving new parents, if this is the case at your school then class reps can turn off notifications about parents waiting for approval in their notification settings.
Notifications
As an Admin user you may get notifications of tasks needing your attention, such as approving parents who apply to register to your class. These are shown on the Notifications page on the green Admin area.
Quick video about admin features
You can also see a 5 minute video overview explaining admin features such as announcements and events.
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