Different School Structures
We recognise that some schools have structures which do not follow the standard pattern. Here are a few ideas for different ways of building your structure on Classlist:
- Standard Year > Class. Most schools will have Years that contain multiple Classes within them. Just set up your Years, then add the Classes to the correct year.
- Single Class per Year. If you have single Classes per year, or some Years with just one Class, you can simply create Years with no Classes nested under them. Years act as Classes if they have no Classes within them. This will just simplify communication later.
- More than one age-group per Class. If you have classes which span two year groups, you can simply reverse the structure, so that in the Years column you might have eg Class 3/4, with Year 3 and Year 4 as the two 'Classes' nested underneath Class 3/4.
- Small schools. In small schools the division between years is often less meaningful, so you might prefer to merge age groups: either into a single 'Year level' group eg called 'All years', with actual year groups nested at Class level, or perhaps into two 'Year level' groups, such as Reception & Key Stage One, and Key Stage Two. This allows parents to share communication across year groups.
- Mixed structures. If your school has a mixture of different systems, or groups pupils into houses more than classes, you might have to play around to get the best fit for your school. See below for an example of how to deal with split years. Remember you can always contact the support team for advice if you have a complicated school structure!
- Other groups. You can also set up extra 'parent groups' to cover further groupings if it isn't possible to achieve the years and classes you need with the two tier structure.
eg You could set up 'Year 1 parents' if you have more than one age-group per class and also a year group is spread across 2 of those mixed-age classes. Alternatively you may use groups to set up groups for boarding houses, in addition to years and classes.
Be aware that these groups won't be 'automatically' populated with parents according to their pupil class and year. You would have to add people to them after they register.
Example of a school with mixed age groups in some classes
As a result of having mixed year groups in some classes, this school has children of the same age (ie usually their upper tier 'Year' group) spread across more than one 'Class' too. This makes it hard to use a straightforward two-tier structure.
Their classes in school are:
Foundation:F2Red RobinsBluebirdsYears 1&2:1W1/2ME2PYears 3&4:3W3/4B4KYears 5&6:5L5/6S6O
The parents at this school will still be in two school groups for each child: their Classlist 'Year' eg Years 5 & 6, and their class eg 6O. That means they can communicate easily with both groups, and can see contact details for the people in those groups (if parents have chosen to share them).
Please raise a Help request if you need help working out which method to use