If you are trying to begin the 'Move Up' procedure on Classlist, please follow this link:
Laying the foundations
Classlist's School Structure was mentioned briefly in the Basic Guide page: this page will go into more detail and explain how different styles of school structure can be created, perfectly matched for your school.
The 'School Structure' System reflects how your school is physically organised in real life. It allows parents to join the specific year/class groupings which are relevant for them, according to which years and classes their children are part of. Each Year group can contain several smaller groups (ie class groups).
Please note that you don't have to have classes within your 'year groups' on the school structure. If you have added a class that you don't need, move the pupils in it to 'unassigned', delete the class using the 'edit' symbol (pencil) and then you can move the pupils back into the year group.
Follow the link here for an explanation of the groups system.
Parents can post and interact with other parents within the individual class their child is in, or with the whole year group. Each of the Year groups falls into an even bigger 'Whole School' group, which parents can also communicate through (though with restricted notifications).
We understand how important it is that this structure correctly mirrors your school, so it is very flexible. We've tried to make sure that setting it up is as quick and easy as possible, but if your school has a more individual structure you may find it takes a bit of effort to get it right. Remember you can always get in touch with our support team and ask to speak to one of our Super-Ambassadors who can help guide you through the process.
Building the School Structure.
- The Year and Class tiers. In the image below you can see that Year 2 'Lion' is selected (the yellow highlight) in the left hand year level column: all the classes nested within Year 2 are displayed in the middle column. In this example the Year 2b class is selected, so the pupils shown in the right hand column are those in Year 2b. If you clicked on Year 2a in the middle column you would see a different set of pupils. You can swap your classes and years columns if your school does things a little differently.
Please Note: Years are the top level; you can add several Classes or Houses to nest within each Year. Alternatively, if a Year has no Classes nested underneath it, the Year itself can contain pupils as a stand alone tier.
- Adding a Year / Class. To add a 'Year / Class' just start typing where it says 'type year/class name' in grey text, then click on the 'Add' button to enter the name into the structure.
- Editing or deleting a Year / Class. To edit the name of a 'Year/Class' you have already added, just click the pencil icon next to the name you wish to edit. This will allow you to change the name, or delete it if you wish. Any 'Year/Class' must be empty of pupils before it can be deleted.
Below is an example image of how a school can be set up, with Years and Classes populated by pupils. Here the pupils visible in the right hand column are in Class 2b (Mr Kellington's class), within the year 2 group (Lion). The bright yellow highlight shows which class and year is currently being viewed: the pupils shown belong in the class and year highlighted in the first two columns. Pupils can have a green, lilac or yellow smiley face, meaning that the parent selected boy, girl or unspecified gender when they registered their child.
Tip: try to keep the same format for the names throughout, so if you enter Year One for the first year, don't then write Y2 for the second year. This is because Classlist will sort the years and classes alphabetically; keeping the same format means they will be listed in a logical order.
Moving a Pupil(s)
- Click to select. To select a pupil (s) you just need to click and release on their name in the right hand column. You can select multiple pupils one after the other, or click the 'Select All' button to select every pupil in your current Year/Class selection.
- Click and Drag. To move a pupil (s) just click and drag once you have selected them. You can drag them directly into a new Class (or Year, if it has no Classes within it). You can drag multiple pupils at once.
- Use the Drop Down Box. You can also send selected pupils to another Class/Year by selecting a new class from the drop-down box.
- Removing/deleting pupils. Once you have selected a pupil, you can choose to delete them from Classlist. This will not remove the parent from Classlist, but will remove their pupil.
Tip: Only delete pupils if you are 100% certain you need to. If you remove a pupil by mistake, send the parent a message. They can re-add a pupil by visiting their profile. If you are unsure where to put a pupil you can always put them in an 'unassigned' year/class until you can check with the parent or school staff.
Different School Structures
- Standard Year > Class. Most schools will have Years that have multiple Classes within them. Just set up your Years, then add the Classes to the correct year.
- Single Class per Year. If you have single Classes per year, or some Years with just one Class, you can simply create Years with no Classes nested under them. Years act as Classes if they have no Classes within them. This will just simplify communication later.
- Multiple Years per Class. If you have a structure that has mixed Years within one Class do not worry. You can set up as normal. You can also reverse the structure, having your Years as named classes, and then using Classes to separate the years.
Example of a school with mixed age groups in some classes
As a result of having mixed year groups in some classes, this school has children of the same age (ie usually their upper tier 'Year' group) spread across more than one 'Class' too. This makes it hard to use a straightforward two-tier structure.
Their classes in school are:
Foundation:F2Red RobinsBluebirdsYears 1&2:1W1/2ME2PYears 3&4:3W3/4B4KYears 5&6:5L5/6S6O
The parents at this school will be in two groups for each child. Their Classlist 'Year' ie school years 5 & 6, and their class ie 6O. That means they can communicate easily with both groups, and can see contact details/classlists for the people in those groups.