If you are trying to begin the 'Move Up' procedure on Classlist, please click here
This page will cover the following:
- Laying the foundations: why the structure is important
- How to build the structure
- How to move pupils
Laying the foundations
The 'School Structure' System reflects how your school is physically organised in real life. It allows parents to join the specific year/class groupings which are relevant for them, according to which years and classes their children are part of. Each Year group can contain several smaller groups (ie class groups). When they register and specify their child's class, Parents will automatically join a Classlist school group for each year and class for their child. It's a good idea to add a Year for your New Joiners before the end of the summer term, that way new parents who read about Classlist in Welcome Packs can apply to join and get to know other new joiners over the summer if they want.
NB: you don't have to have classes within your 'year groups' on the school structure. If you have already added a class that you don't need, move the pupils in it to 'unassigned', delete the class using the 'edit' symbol (pencil) and then you can move the pupils back into the year group.
Follow the link here for an explanation of the groups system.
Parents can post and interact with other parents within the individual class their child is in, or with the whole year group. Each of the Year groups falls into an even bigger 'Whole School' group, which parents can also communicate through (though with restricted notifications).
We understand how important it is that this structure correctly mirrors your school, so it is very flexible. We've tried to make sure that setting it up is as quick and easy as possible, but if your school has a more individual structure you may find it takes a bit of effort to get it right. Remember you can always get in touch with our support team and ask to speak to one of our Super-Ambassadors who can help guide you through the process.
Building the School Structure.
Years are the top level; you can add several Classes or Houses to nest within each Year. Alternatively, if a Year has no Classes nested underneath it, the Year itself can contain pupils as a stand alone tier.
- Adding a Year / Class. To add a 'Year / Class' just start typing where it says 'type year/class name' in grey text, then click on the 'Add' button to enter the name into the structure.
- Editing or deleting a Year / Class. To edit the name of a 'Year/Class' you have already added, just click the pencil icon next to the name you wish to edit. This will allow you to change the name, or delete it if you wish. Any 'Year/Class' must be empty of pupils before it can be deleted.
Below is an example image of how a school might be set up: the pupils visible in the third column on the right are in Class 2b (Mr Kellington's class), within the year 2 group (Lion). The bright yellow highlight shows which class and year is currently being viewed: the pupils shown belong in the class and year highlighted in the first two columns. If you only select a year (eg Year 2) and not a class, you will see all the pupils in both classes (Mr Kellington and Mr Hawthorne) displayed in the third column.
Pupils can have a green, lilac or yellow smiley face, meaning that the parent selected boy, girl or unspecified gender when they registered their child.
Tip: try to keep the same format for the names throughout, so if you enter Year One for the first year, don't then write Y2 for the second year. This is because Classlist will sort the years and classes alphabetically; keeping the same format means they will be listed in a logical order.
Tip: if you already have pupils directly in a year group without classes, and need to add a class, you will have to move the pupils out to do this. Move them to 'unassigned', whilst you add the classes, and then you can move them back into the classes of that year group.
Schools have many different sizes and structures: here is more advice on different structures.
Moving a Pupil(s)
- Click to select. To select a pupil (s) you just need to click and release on their name in the right hand column. You can select multiple pupils one after the other, or click the 'Select All' button to select every pupil in your current Year/Class selection.
- Click and Drag. To move a pupil (s) just click and drag once you have selected them. You can drag them directly into a new Class (or Year, if it has no Classes within it). You can drag multiple pupils at once.
- Use the Drop Down Box. You can also send selected pupils to another Class/Year by selecting a new class from the drop-down box, then tapping 'Move'.
- Removing/deleting pupils. Once you have selected a pupil, you can choose to delete them from Classlist. This will not remove the parent from Classlist, but will remove their pupil.
Tip: Only delete pupils if you are 100% certain you need to. If you remove a pupil by mistake, send the parent a message. They can re-add a pupil by visiting their profile. If you are unsure where to put a pupil you can always put them in an 'unassigned' year/class until you can check with the parent or school staff.