Only Admin users can create Community Events. You must be in the green Admin Mode to create a Community Event. If you are on the blue Admin View the system will only allow you to create private event (eg it will restrict who you can invite and you can't collect money). If you are looking for help with creating an event, please click here.
What's the difference between a Community Event and a Private Event?
Community Events work in the same way as private events with a few key differences:
- You can sell tickets and collect money on Community Events. You can also add free tickets or simply collect RSVPs for get togethers.
- You can invite large groups. The Whole School can be invited, as can Classes or Years, even if you are nor a member of the group. Individual parents cannot be invited.
- Invitations are by group not by individual. This means that if someone new joins an invited Class or Year (or the school if the Whole School has been invited) after an event has gone live, they will be able to view and accept the invitation.
- Invited parents (Non-Members) will see the invitation. They will not be able to respond unless they register.
- Guest Checkout enables you to sell tickets to the public and local community
Tip: if you want to publish the event page link outside your Classlist system (eg in a school newsletter or on a poster), you need to make sure you use the parent view url so that parents can access it (if you copy the url from the admin view of Classlist parents won't be able to access it. For more information on this, and managing invitations generally, see our Managing Events page.
You can collect payment for events on Classlist via PayPal and Stripe. See our articles on paid events:
NB: when you first register with Classlist you will see there is some pre-loaded sample content to help show what the events feature can do. This content displays a film night event and it cannot be deleted. It is clearly marked 'sample event' so parents should realise that it is not a real event. It will become less obvious as you add your own events as it will be pushed down off the bottom of the page.
Tracking numbers of invitees
The system for tracking numbers of invitees can be confusing if you have non-members who have been invited to your event. Supposing you know there are 20 parents registered in Y3, but the invitation count says that 23 people have been invited: this could be because there are three invited parents who may be about to join Y3, but who have not yet registered who have been invited. Alternatively there may be fewer invitees than the number of children listed in a class/year eg because one parent has twins.
Want to invite people from outside your school community to the event? You can enable Guest Checkout when you create your event and you get a link you can share publicly that can be used to RSVP or buy tickets by people without a Classlist account. You can use this option for RSVP or ticketed events.