Only Admin users can create Community Events. You must be in the green Admin Mode to create a Community Event, otherwise the system will only offer the functionality associated with creating private events (eg it will restrict who you can invite). If you are looking for help with creating an event, please click here.
What's the difference between a Community Event and a Private Event?
Community Events work in the same way as private events with a few key differences:
- You can invite large groups. The Whole School can be invited, as can Classes or Years, even if you are nor a member of the group. Individual parents cannot be invited.
- Invitations are by group not by individual. This means that if someone new joins an invited Class or Year (or the school if the Whole School has been invited) after an event has gone live, they will be able to view and accept the invitation.
- Invited parents (Non-Members) will see the invitation. They will not be able to respond unless they register.
Tip: if you want to publish the event page link outside your Classlist system (eg in a school newsletter or on a poster), you need to make sure you use the correct url, otherwise parents will find it hard to view the page without having to re-log in. For more information on this, and managing invitations generally, see our Managing Events page.
Tracking numbers of invitees
At the moment the system for tracking numbers of invitees can be confusing. Supposing you know there are 20 parents registered in Y3, but the invitation count says that 23 people have been invited: this could be because there are three invited parents who may be about to join Y3, but who have not yet registered who have been invited. Alternatively there may be fewer invitees than the number of children listed in a class/year eg because one parent has twins.
You can collect payment for events on Classlist via PayPal. See our articles on paid events:
NB: when you first register with Classlist you will see there is some pre-loaded sample content to help show what the events feature can do. This content displays a film night event and it cannot be deleted. It is clearly marked 'sample event' so parents should realise that it is not a real event. It will become less obvious as you add your own events as it will be pushed down off the bottom of the page.