So you and your team have finished testing Classlist and think it’s great! You’ve set up your school structure, got some events planned and even put up a listing, trying to find the owner of the lunchbox your son bought home on Friday. All that’s left now is rolling it out to the wider parent community and that needs just one thing. Email addresses.
Now, you might be lucky enough to have already collected these for one reason or another. If that's the case, and you have issued your formal Notice to parents (a GDPR requirement), simply head over to the Add and Invite page, paste them in and away you go, you’ll have parents signing up in no time! If not, don’t worry, we’ve received loads of advice from parents all over the world on the best ways to approach this task and have compiled this list to help you make the process as simple as possible.
You can also check out our resources page to find a whole host of handy downloads, including flyers, postcards and letters. All available to download, print and send out!
Think big, start small
There’s nothing worse than setting yourself a monumental goal, charging in all guns blazing and running out of steam before you’ve even started. You might want to share all things Classlist with every parent on the playground at once, but breaking the task down into smaller chunks, maybe class by class or year by year could be a better option.
Deploy your Class Admins
Class Admins, ie parents who are willing to act as trailblazers for their class, are the secret weapon of a successful Classlist site. Often they are the same people who act as Class Reps in a PTA and, where a single person might struggle to reach all the parents, your Class Admins will be able to make connections with the parents they are close to. They can help deploy sign up sheets and note down names and email addresses at the school gate. Just don’t forget to thank them once all the work has been done!
Start with a letter
One of the most successful methods of gathering emails is to simply send out an informative letter explaining what Classlist is to the parents. You could get the school to hand this out for the children to take home at the end of the day, or pass them around yourself. We have a number of letters available on our resources page, which you are free to edit as you see fit.
The humble sign up sheet
It might be old hat, but a simple sign up sheet is often one of the most effective ways of getting email addresses from many people in a short amount of time. Just get people to jot down their email while having a friendly chat at the school gates and you’ll start to see it fill up straight away.
Don’t worry about the little things
You might find that some people are reluctant to join Classlist no matter how hard you try; don’t worry. Focus your attention on those who are happy to join and more often than not the final few will join up anyway. You can invite people at any time, and there’s no rush, some people just need to go at their own pace.